Privacy

ReviewCoach is invitation-only beta software for one dance group at a time. This page describes what participating actually means for your data: what is collected, who can see it, how long it is kept, and how to have it removed.

Who this beta is for

This beta is invitation-only and adults-only: participants are invited individually, by name, into one specific dance group, and joining requires an account with a password only that participant knows. There is no public sign-up.

What we collect

Your name and email address, which we use to create your account and send you account-related email (an invitation email with a link to set your own password, and password-reset email if you request one). We never generate or email you a password ourselves — you always choose it yourself through that link. The practice clips you submit — as an unlisted YouTube link during this beta — along with any note you attach to a submission. The timestamped feedback, replies, voice recordings and image attachments that you and your group's reviewer(s) exchange on a clip. Basic account and activity records needed to run the product: group membership, who reviewed or claimed a clip, and when things happened.

Who can see it

Only members of your specific group — the people you were invited alongside — can see anything in that group, and only if they hold the right role there. You can always see your own submitted clips and the feedback on them. A clip you submit can also be seen and reviewed by whoever holds a TA or coach role in your group, but never by a member of a different group, and a reviewer cannot claim or review their own clip. This is enforced by the server on every request, not just hidden in the interface. The one exception: Haytham, as the person running the beta, can access clips and submissions across every group — not only his own — through the admin tools used to operate and support it, for troubleshooting and moderation. This access is not shown to other participants in the interface. We won't reuse anything you submit — including as an anonymized quote — without asking you directly first.

Where it's stored

Your account and activity records, and the text of feedback and submission notes, are stored in a managed Postgres database. Voice recordings and image attachments are stored as files — either in Cloudflare's R2 object storage or on our server's own disk, depending on how this beta is deployed. Nothing is stored anywhere outside those two places.

How long it is kept, and beta resets

This is beta software: because it is still being built and tested, your account, submissions and feedback may be reset, altered, or lost during the beta as part of ongoing development. We will try to avoid resetting data once a group is actively using it, but we do not guarantee against it.

After the beta ends, we keep participant data for up to 30 days and then delete it, unless you ask us to delete it sooner — see below.

Asking for your data to be deleted

Email the address below with a deletion request at any time, during or after the beta. We will acknowledge the request, revoke your account's access, and remove your account, clips, notes, attachments and voice recordings from active storage. If anything is retained longer than that (for example, because it is entangled with another participant's feedback thread), we will tell you what and why. We will confirm once it is done.

YouTube playback

During this beta, clips are submitted as unlisted YouTube links and played back with an embedded YouTube player inside the product. That embed loads a script from and can set cookies from YouTube and Google's own domains — independent of ReviewCoach and governed by Google's privacy policy, not this one. This happens whenever a clip with a YouTube source is opened, whether or not you have a Google account.

No analytics, one third-party request

There is no analytics, no tracking pixel, no advertising, and no third-party script anywhere in this product, on the marketing pages or inside the product itself — no cookie is set beyond the session cookie that keeps you signed in. The YouTube embed above is the only third-party request this product makes.

Questions or a deletion request

Write to reviewcoach@dancehub.io. The companion notes on what the beta is and is not are on the terms page.